Policy on Internal Consulting

Last revised on 6 December 2011

Per the University’s Outside Employment and Extra Compensation Policy for the Norman Campus (Section 5.7 in Faculty Handbook), certain faculty members and professional staff may engage in professional activities (e.g., teaching, consulting) for extra remuneration (from within the University, or from outside sources, or in any combination of the two) up to a maximum of 25% of their full-time professional effort.

On certain projects for which money is provided via grants or contracts from external sources (e.g., private companies, foreign governments) to the University’s Center for Applied Research and Development (CARD), it may be advantageous to engage faculty and professional staff as consultants on an in-load basis at a set rate of pay per day. This daily rate, which may differ from the individuals’ base salary and is negotiated as part of the grant or contract preparation, is remunerated via a supplemental pay through the University’s Human Resources/Payroll system. The project must be considered appropriate by CARD for in-load consulting and approved for such status by the Project Director/Principal Investigator as well as the Vice President for Research.

Any individual planning to receive compensation via the in-load consulting mechanism must submit an updated “Report and Approval of Proposed Outside Employment and Extra-Compensation Assignments Within the University” form (see http://www.ou.edu/content/dam/provost/documents/COI-amendedFT.pdf) to the Provost’s Office. No compensation will be made to individuals via the in-load consulting mechanism without this submission, and such activities are subject to all other provisions in the Faculty Handbook, including, especially, obtaining appropriate permission from departmental and college administrators (Section 5.7) and abiding by University conflict of interest policy (Section 5.10). Finally, all in-load consulting participants should be aware of possible tax implications associated with such funding.

Any exceptions to this policy must be approved by the Senior Vice President and Provost, and by the Vice President for Research.